ID Declarations

Temporary ID & Vehicle Security Declaration

In signing for your identity pass you agree to abide by the conditions contained in this Security Declaration. Failure to comply with Birmingham Airport Limited (BAL) Byelaws and Department for Transport regulatory requirements may result in your identity pass being withdrawn.

1. The aim of Airport Security is to protect passengers, flight crew, staff and members of the public from unlawful acts by ensuring only authorised persons who are suitably sponsored to gain access to restricted areas within the Airport. The purpose of the Security Identity Pass is to control access to the Critical Part (CP)/Airside of the airport for those authorised ON DUTY and visitors attending site.

2. The responsibilities of Security Identity Pass Holders are to:  

2.1 safeguard the security identity pass 

2.2   account for its use

2.3   contribute to Airport Security (see section 7)

2.4   accept liability for the search of both your person and carried items in your possession when entering or leaving CP/airside areas.

3. A Security Identity Pass is subject to the following conditions:

3.1   it is used for access control or identification purposes only (one per person)

3.2   it is valid only in respect of the person to whom it is issued when carrying out company business. It must NOT be used to gain access to any area of the CP/Airside to meet or rendezvous with any person or article travelling inbound or outbound at any time. This is a breach of UK  Border  Force (BF) [Customs/Immigration] and Security requirements and will result in the pass being removed pending an investigation which may further result in criminal prosecution

3.3   it confers evidence of identity only – it does not confer any right of entry. A pass holder may be refused entry at a control point by Security Personnel or a member of the Compliance Authorities

3.4   it is not transferable i.e. the issued pass cannot be used to work for another company on site without the consent of the issuing authority.

3.5   it continues to resemble the holder and is not damaged or defaced in any way.

3.6   you agree to undergo security search procedures as a condition of entry into the CP/Airside.

4. A Security Identity Pass must:

4.1   be presented to  Security Staff of Directed Parties for inspection and validation when the holder wishes to enter the CP/Airside

4.2   be clearly displayed on the holder, (worn on outer clothing on the front of the body, recommended at chest height) when entering and whilst within the CP/Airside. Refusal will result in the pass being confiscated. Exemptions will be considered by the Aerodrome Manager

4.3   be shown/handed on demand to Security Staff of Directed Parties, Police Officers, BF Officers, or individuals who identify themselves as having responsibility for the security of the area in question, e.g. airline staff controlling the use of a departure gate

4.4   be handed in to the ID Centre or ACP when found on airport premises.

5.   The Aerodrome Manager is responsible for:

5.1 co-ordinating the organisation of airport security

5.2 ensuring appropriate security measures are in place in accordance with the requirements set by the Department for Transport (DfT).

6. Holders of Airport Security identity passes are responsible for contributing to airport security & safety by:

6.1   complying with the regulations regarding access control and maintaining security in their work area

6.2   reporting to Security Staff of Directed Parties or the Compliance Authorities

6.2.1        breaches of access into the CP/Airside

6.2.2        the presence of firearms or other weapons

6.2.3        unaccompanied baggage in public areas (call 222 from an internal line or 0121 767 8222 from an external line).

6.2.4        any situation or incident which could represent a security risk or which attracts their suspicion.   

6.2.5        familiarisation with safety critical documentation issued by Birmingham Airport to their organisation (to enable staff to remain safe) and to liaise direct with their company for a safety briefing which should include information detailed in the Airport Operations Instructions (AOI’s) and Airport Safety Instructions (ASI’s)

7. Security Identity Pass Holders should be aware of the following:

7.1 that it is unlawful for any person to have in their possession at any airport any firearm or article having the appearance of a firearm, or any explosive (including component thereof) or any other prohibited articles, without lawful authority or reasonable excuse

7.2 smoking is permitted in designated areas only

7.3 refuse containers are positioned around the Aprons, airside roads and selected stands for the disposal of Foreign Object Debris (FOD).       

7.4  Photography or filming anywhere on the airport site is only permitted for Corporate use – this means that any images taken must be because it is necessary as part of your job. Images of Security operations/installations are not permitted under any circumstances.  Images or recordings taken for corporate use must not be published in print, broadcast or on line, or used on any social media platform without prior agreement from Birmingham Airport.  Anybody found to be in breach of these guidelines will be required to remove images from their camera/phone/social network and may be subject to disciplinary action by their employer; in this case airport IDs and airside access may be withdrawn

7.5 that no alcohol may be taken through staff gates into the CP/Airside (with the exception of merchandise deliveries to stores) and that the consumption of alcohol airside, is prohibited on the grounds of safety.

7.6 that pass holders should only use designated access control points for access into CP/Airside unless otherwise approved, and that access zones within the airport are for operational use only. Passholders have the right to 'check and challenge' other passholders, if the security pass they are wearing, does not display the correct zone appropriate to the area the passholder is transiting/working. 

7.7 that the carriage of DfT’s prohibited items in the CP are permitted by authorised personnel only. Items found insecure by authorised personnel may lead to disciplinary action.

7.8 If challenged by security staff/ Directed Parties to show their security ID and the pass holder refuses to comply or is abusive towards the requester, the pass holder will risk having their security pass removed.

7.9 It is not permissible for a pass holder to replicate, or knowingly allow others to copy their security pass or its security features with the aim pf producing a fake security pass. 

8. Questions arising from this Security Briefing should be referred to the ID Centre, telephone number 767 7168.

Section 2- Permanent Pass Holder - Escort Guidlines

Individuals issued with a temporary pass are only allowed to be in the critical part (CP) when escorted by a holder of a valid permanent critical part photographic identity pass (the escort). The escort is accountable for controlling temporary pass holders under their supervision and must ensure they are kept in line of sight whilst in the Critical part/ Airside Area. A temporary pass holder may only access the areas for which their escort is authorised. 

ESCORT REQUIREMENTS (for Temporary Pass Holders)

These notes are designed to assist you to carry out your responsibilities as an escort for holders of a Temporary Pass.

  1. Individuals issued with a Temporary Pass are only allowed to be in the Critical Part/ Security Restricted Areas when escorted by a holder of a valid permanent airside photographic identity pass (the escort).  The escort is accountable for controlling Temporary Pass Holders under their supervision and must ensure they are kept in line of sight within close proximity whilst in the CP/AIRSIDE. It is recommended that the ratio of escort to visitors does not exceed 1:6.
  1. Holders of Temporary Passes being escorted into external airside areas must wear orange coloured high visibility tabards with the words “ESCORTED” written on in black letters. The nominated escort is responsible for providing the Visitor(s) with Personal Protective Equipment (PPE) and is to ensure that it is worn appropriately.
  1. Temporary Pass Holders and any items carried maybe hand searched before entering into the CP/Airside.
  1. The escort must ensure that a Temporary Pass is used only by the person named on the pass, that no improper use is made of the pass and that the pass is not altered or defaced in anyway.
  1. A Temporary Pass Holder may only access the areas for which their escort is authorised & must present a valid proof of ID to the Security Officer prior to entering the SRA.
  1. The escort must ensure that Temporary Pass Holders wear and clearly display their identity pass at all times.
  1. If a Temporary Pass Holder disappears or acts suspiciously, the escort must immediately notify the nearest Security Personnel or Police Officer
  1. Failure to abide by any of these requirements may result in the escort’s identity pass being confiscated to allow appropriate disciplinary action to be taken. Following this, a decision will be made on whether or not to return an individual’s identity pass.

It is the responsibility of the Authorised Signatory to ensure that each permanent identity pass holder who acts as an escort is aware of the above requirements and complies with them fully. If these requirements are disregarded BAL reserves the right to cease issuing Permanent/Temporary Security Passes to the offending organisation.

Temporary ID & Vehicle Security Declaration

1. what is the temporary pass called? 

There are two types of temporary passes, a 'visitor' pass and an 'employment' pass. 

2. What is the difference between a visitor pass and an employment pass? 

  • Visitor passes are for one off or infrequent visitors such as, but not limited to, engineering and maintenance work, work experience, school parties, absence cover or training visits. 
  • Employment passes are those providing training or services over a number of weeks (including contractors and regional managers.) seasonal employees or those waiting for a permanent airport identification pass. 

4. Can unused days on a visitor pass be reclaimed and used at another time? 

  • No, unused days on a visitor pass cannot be reclaimed and used at another time

5. What is the maximum duration for an employment pass? 

  • An employment pass can be applied for 1-14 days providing the applicant meets certain criteria, followed by a further extension up to a maximum 60 days providing the applicant meets the CAA guidlines, The 15-60 day part of the employment pass is one continuous block of days and cannot be broken down to extend the life of the pass. A person may only be permitted access using an employment pass for a maximum of 60 days in a rolling calendar year.

6. What are the criteria for applying for an employment pass? 

  • A person requiring access for a period 1-14 days must provide at the time of the application on ID Gateway system, evidence that a UK CRC has been applied for.
  • A person requiring further access for a period of 15-60 days must provide at the time of the application on ID Gateway system, a valid UK CRC prior to the employment pass being issued.

7. Do visitors/ employment passes apply to the individual or the sponsoring organisation? 

  • The pass duration is linked to the individual and not the organisation. If an employee moves to a different organisation at the same airport before the end of the 60 days, the paperwork transfers with the person to the new organisation and the timing continues (i.e up to 60 days) 

8. Are these new rules for temporary passes applicable to the Critical Part (CP) only: or for all areas?

  • These apply to the Airside and Critical Part areas 

9. What are the responsibilities of the escort? 

The main responsibilities (but not limited to) are as follows: 

9a. The escort should keep individuals they are escorting in line of sight at all times when in the Critical Part, even if their work/visit is complete, and under no circumstances leave them unescorted. 

9b. The escort must reasonably ensure that no security breach is committed by the individual that they are escorting. 

9c. The escort must ensure that the individuals they are escorting only access areas needed for the visitand to which the escort is permitted. 

9d. Escorting ratios must be adhered to. These are 1:3 for employment passes and 1:6 for visitor passes. 

9e. The escort is responsible for ensuring that the escort they hand any temporary pass holder over to, is equally aware of their responsibilities. 

9f. The escort must ensure that the temporary pass holder is aware that their items carried will be subject to the same screening standards as those of permanent pass holders. 

9g. The escort must ensure that the temporary pass holder produces their original proof of identity at the access control points (ACP). The proof of identity must be the same proof of identity submitted during their original application for the temporary pass. Failure to produce the correct proof of identity will prohibit the temporary pass holder entering the security area, until such time as the correct documentation is provided.

9h. The escort must ensure that temporary pass holders operating in external areas of the Critical Part (CP) must wear orange coloured high visibility tabards with the words "ESCORTED" written in black letters on the reverse. 

TOOLS OF THE TRADE (TOTT)

In signing for your Tools of the Trade ‘Authorisation’/Visitors Pass you agree to abide by the conditions contained in this Security Declaration.  Failure to comply may result in your TOTT Authorisation being withdrawn.

1. The responsibility of a TOTT Authorisation Holder is to:

1.1 contribute to Airport Security by complying with the regulations regarding the carriage and safe storage of prohibited articles AT ALL TIMES when on airport premises in the Critical Part (CP).  Prohibited Articles discovered unattended any time may lead to disciplinary action which may result in the withdrawal of the authorisation.

2. A TOTT Authorisation is subject to the following conditions:

2.1 it confers approval for the carriage of prohibited articles to undertake your duties

2.2 it is valid only in respect of the person to whom it is issued when carrying out company business.

3. A TOTT Authorisation must:

3.1 be presented to Security Staff of Directed Parties for inspection and validation when the holder wishes to enter the CP

3.2 be shown/handed on demand to Security Staff or Directed Parties, Compliance Authority Personnel or individuals who identify themselves as having responsibility for the security of the area in question. 

4. Questions arising from this Declaration should be referred to the Security Compliance Advisor, Tel:  0121 767 7042.

VEHICLE DECLARATION

In signing for your vehicle pass you agree to abide by the conditions contained in this Security Declaration.  Failure to comply with Birmingham Airport Limited (BAL) Byelaws may result in your identity pass being withdrawn.

For insurance purposes the airfield is split into colour coded zones, which are dependent upon the proximity to or inclusion of areas where aircraft are parked, manoeuvred or otherwise, operated. Insurance limits required by Birmingham Airport are outlined in the table below:

Area of the Airport (in terms of insurance)

Airside?

Minimum Acceptable

Limit

War and Terrorism -writeback

AVN52G

Yes/No

Landside/Departure Lounges/Engineering Base/Elmdon (Landside)

No

£10M

Nil

Motor Vehicle (Engineering Base/Elmdon (landside)

No

£10M

Nil

Aviation Liability (excluding Apron, Runway/Taxiways)

Yes

£25M

£25M

Aviation Motor Vehicle (excluding Apron, Runway/Taxiways)

Yes

£25M

£25M

Aviation Liability (including Apron, Runway/Taxiways)

Yes

£40M

£40M or US$50M

Aviation Motor Vehicle (including Apron, Runway/Taxiways)

Yes

£40M

£40M or US$50M


Conditions of Use

Birmingham Airport Limited will periodically carry out a spot check audit to ensure the above levels are being adhered to.  In the event that the vehicle pass holder is unable to obtain the level of cover detailed above; it will be the Authorised Signatory’s decision whether or not they wish to cover them on their insurance if this is permissible.

  • A vehicle pass will be issued for a viable operational need only.  This means in connection with the transport of persons, items or goods where it would be difficult or impossible to carry out work for which the persons travelling in the vehicle are employed without using a vehicle in the area in question.
  • A valid MOT or Serviceability Certificate appertaining to the vehicle must be held on record for inspection by the airport authorities. (For further details refer to the appropriate Airport Safety Instruction).
  • All insurances must provide cover for and against all actions, claims, costs and demands in respect of any loss, damage, or injury to property or persons (including fatalities) which may be made against the user or any of its servants, agents or contractors howsoever arising in connection with the use of the vehicle in airside locations at Birmingham Airport during the currency of all vehicle passes on issue.
  • Private vehicles are not authorised entry into critical part.
  • The vehicle meets the relevant  Airport Operational Instructions (AOI) and Airport Safety Instructions (ASI) appertaining to vehicles operating in Critical Part/Airside area and will ensure that all personnel are aware and will comply with the regulations at all times.
  • Birmingham Airport Limited will not be held responsible for any failings by the registered Undertaking or that of any third parties sponsored by the Undertaking, and will ensure at all times that adequate insurance cover has been put in place and maintained to the required level as shown in the table above.
  • The authorised signatory must be fully aware of the relevant section relating to both temporary and permanent vehicle applications as per the ID Centre Code of Practice.
  • All vehicles admitted to the CP/Airside area are allowed to do so at the owner’s risk. Birmingham Airport Limited shall not be liable for any loss, damage to the vehicle or its contents, howsoever such loss or damage may be occasioned.
  • Persons with motorbikes must clearly display their vehicle pass on the bike at all times whilst in the CP/Airside area.
  • All vehicle pass holders (including motorcycle owners) must present their vehicle pass to aviation security personnel for inspection at a vehicular access control point.
  • Tools of the trade are subject to the ‘prohibited articles’ guidelines. All prohibited articles must be relevant to specific work purposes only and when left in a vehicle whilst in the critical part, and not in use, must be securely locked away.
  • Five year no exit vehicle passes must be returned to the ID Centre upon expiry or when the pass is no longer required.  Failure to return the vehicle pass may result in a charge for a lost or unsurrendered pass to the sponsoring company.  Refer to www.birminghamairport.co.uk for fees and charges.

Staff Car Park Pass Declaration

The validity of the current white proximity card passes will remain upon payment of the annual charge.

Please note that the white proximity card passes are issued subject to the following rules and regulations:-

  1. Each car park pass issued is restricted to the use of one named person only.  No ‘swapping’ or multiple uses of passes are acceptable or permitted.
  1. Any changes to the owners or vehicles using the Staff Car Park must be immediately notified to the Airport ID Centre (email: [email protected])
  1. Damaged, lost or stolen passes will incur a charge.  It is the responsibility of the individual to ensure passes are not misused.
  1. The Company and the Police are authorised to take action, under the Airport Byelaws, against staff who park in areas other than the designated parking bays when parking on the Airport site.
  1. The NEC are authorised to take action against staff who park inappropriately when parking at the NEC West Car Park.
  1. There is a talk-through facility at the barrier, connected to either the NEC or NCP Control Rooms, to call for assistance in the event of a malfunction of the entrance/exit barriers.  Control Rooms have been instructed not to permit entry to users who claim to have forgotten their passes.  Users who are not in possession of their passes must park in the public car parks at the Airport and pay the appropriate cost.
  1. The Company reserves the right to remove any unauthorised vehicles and to withdraw parking facilities and take legal action against anyone causing damage to or within the car park and/or to any other Company property.
  1. The Company reserves the right, at its absolute discretion, to revoke any authorised access to the car park(s) and request the immediate return of any issued pass(s), should any driver of a vehicle be found or considered to have driven a vehicle without due care and attention in excess of the speed limit and/or has driven a vehicle or used the car park in any way which is likely to endanger the person/property of any other third party or which is likely to hinder any third party’s peaceful and proper use of the car park.  For the purposes of clarification, the reference to driver shall include any persons who may at any time drive a vehicle which is authorised to access the car parks with the authority/approval of the vehicle owner and any breach of these terms and conditions of use by any such approved/authorised persons shall not affect the Airport Company’s rights to revoke the access for the vehicle owners and/or that of the authorised/approved driver where a breach of these terms and conditions are deemed to have occurred.
  1. The Company cannot guarantee the security of vehicles or their contents and, accordingly, all vehicles and their contents are parked entirely at the owner’s risk.

Data Protection

Birmingham Airport Limited is committed to collecting and using personal information responsibly, securely and fairly. The information provided in this form will be stored electronically and will be used for the following purposes:

  • to check the eligibility and suitability of applicants to hold an airport ID pass;
  • to administer the airport ID pass scheme in accordance with regulatory requirements;
  • to manage and record access to the security restricted areas;
  • to investigate allegations of misuse of airport ID passes and misconduct at work;
  • to prevent and detect crime and for the purposes of national security; and
  • to research into airport surface access opportunities.

In order to fulfill these purposes we may need to disclose information to employers, third party organisations, the police and government agencies. They will only use the personal information provided by us for these purposes and in some instances this may require information to be transferred overseas but we will make sure that information remains protected and secure. In the case of all disclosures we will always ensure the disclosure is legitimate and proportionate for the purpose. We keep personal information in line with our retention policy which ensures that we keep details on pass holders for no longer than is necessary. Information will be retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle.

You consent to us passing your personal data to other parties who are involved in the application, issue, and control and monitoring of security passes and related permits. Such personal data may include your identity, contact details, employment history, references, criminal record data, driving licence data and any documents which may display such data.

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